Operations Manager

GENERAL DESCRIPTION

Manage operations of the organization under the guidance of the Board Directors and following the policies, strategies, and established procedures.  Perform other duties as assigned by the Board.

Financial

● Maintain financial records
● Deposit checks, pay bills
● Process contractor invoices

BOARD

● Meet weekly with Board chair
● Create meeting Zoom links as needed
● Send meeting announcements to Board
● Work with Board Chair to develop Board meeting agendas
● Work with Treasurer on financial reporting to the board, quarterly
● Prepare bi-monthly report to the Board
● Maintain Google Docs files
● Assist Nominations Committee as needed
● Send ballots to membership

MEMBERSHIP and DEVELOPMENT

● Maintain Wild Apricot membership and donation database
● Answer member inquiries via email and phone
● Work with Membership and Development Committee to gather data for grants and other fund-raising activities, as needed
● Assist with planning of annual member meeting, time permitting

COMMUNICATIONS

● Work with Communications Committee to create and distribute monthly newsletter (editor of monthly newsletter)
● Work with Program Committee to create and distribute program announcements and other notices
● Maintain Contact lists in Wild Apricot
● Manage Wild Apricot website - updating and adding materials as directed by Board
● Manage FB page - Monitoring membership and posts, and encouraging site use (e.g., through weekly topics for discussion) FB page administrator

PROGRAM

● Schedule programs (using Zoom & Wild Apricot)
● Manage registrations in Wild Apricot
● Attend programs
● Coordinate with Board members to create and distribute surveys and communications around programming

ADVOCACY

● Attend IMLS quarterly meetings, IMLS national survey planning and other national projects, as needed
● Attend national advocacy meetings, including Museum Advocacy Day, as needed